ROLE PROFILE
JOB TITLE Crew Administrator
REPORTS TO Crew Manager
DEPARTMENT Marine HR
Job Purpose and Summary
The Crew Administrator, as a vital member of the Marine HR Team, provides administrative support in the area of crew. The role holder organizes and maintains our company’s day-to-day operations, supports to the Marine HR Team and coordinates all daily administrative activities.
Core Responsibilities
Key business
- Oversees the crew sign-on and sign-off process and reviews immigration documentation to determine validity of documents.
- Ensures the efficient clearance of crew members signing on and off through customs and immigration by diplomatically encouraging a productive relationship with the relevant officials.
- Coordinates with the shore-side support group the repatriation process for shipboard employees.
- Ensures accuracy of employee records.
- Prepares the proper documentation preparation and request of tickets, traveling visas and hotel accommodation for seafarers’ travels.
- Works with Crew Coordinators, performing a variety of related duties.
- Participates in preparation of Cash Advance Requisition Forms upon seafarers’ request and travel expenses claims.
- Supports the Marine HR Team ad hoc projects.
Relationships
- Builds and maintains strong professional relationships with seafarers.
- Promotes GasLog’s reputation, standards and values through communication with shipboard personnel, applicants and internal stakeholders.
- Ensures transfer of information within own team and expert functions.
Indicative Formal Education & Experience
- Preferred formal education: University graduate in Business Administration or Maritime Studies will be an asset.
- Experience: Minimum 1 year experience in similar role.
- MS Office skills are essential. Experience with SAP is considered an asset.
- Excellent communication skills, both written and verbal in English and Greek.
Core Competencies
- Organizational skills: Ability to effectively manage time, prioritize and multitask.
- Results-driven: Detail orientated with international outlook and ability to work under pressure with tight deadlines.
- Collaborative: Builds partnerships and works collaboratively with others to meet shared objectives.
- High integrity, with ability to build alliances to get things done, respect for others and for diversity.
- GasLog Values: Uphold and promote GasLog Values: Safety, Integrity, Innovability & Inclusivity.
Send Cv via email: vkatzari@gaslogltd.com
