Main Purpose:
Physical oil products operations and trader support. Co-ordinates all aspects of the post-deal trading activity to ensure contract execution runs smoothly. Provide commercial/market information to the trader as necessary.
Knowledge Skills and Abilities, Key Responsibilities:
Review and comment on contracts/tenders to ensure consistency with the trade ticket / recap.
Execute daily operational activities
- Voyage orders / LOI’s to Ship-owner
- Review stowage plans
- Monitor progress of the vessel during voyages
- Appoint third party providers in line with group policy
- Obtain clean acceptance of vessels on subjects and notify Chartering of progress
- Check freight calculations against C/P and arrange timely payment
- Liaise/coordinate with Finance, providing them with accurate and timely data needed for issuing of L/C’s and obtaining P/Us
- Issue documentary instructions to supplier
- Handle all aspects of customs exportation/importation where applicable
- Ensure timely invoicing / payment of cargoes
- Monitor accounts receivables and issue interest invoices where applicable
- Maintain good contract and shipping files (electronically)
- Ensure that Pluto is updated regularly and at all times reflects the latest information available / exceptions are kept to a minimum
- Prepare cargo / charterer liability insurance declarations in a timely manner (where applicable)
- Complete voyage reconciliations to identify loss/gain differences for each operation
- Monitor and advise deals desk of all costs related with each transaction (P&L awareness)
Ensure operations are optimised to best commercial advantage ensuring all contractual obligations are met (e.g. minimising/maximising of volumes / reducing demurrage exposure).
Manage storage logistics. Complete storage reconciliations and identify and investigate loss/gain differences.
Maximise recoveries and ensure that all claims to third parties are correctly documented and presented. Secure payment of third party claims.
Maintain good working practises with other trade support divisions – claims /deals desk / trade finance / chartering
Establish and/or maintain good working relationships with contractual operations counterparts / third party service providers on a regular basis
Training of less experienced members of the operations team to develop and increase knowledge / commercial awareness.
Follow strictly internal procedures and company’s policies. Adhere to Trafigura’s Code of Conduct / HSEC Policy and Business Principles.
Identify and escalate operational issues to Regional Manager seeking guidance as appropriate.
Establish and/or maintain good working relationships with contractual counterparts and third party service providers.
Knowledge Required:
Able to interpret the operational requirements of each contract, can review and comment on operational aspects of same. Understands the basic legal framework supporting oil contracts. Can interpret the basics of a charter party against the interacting oil contract.
Has a good understanding of common ship operations and terminology. Able to ensure satisfactory commercial operation of vessels under minimal supervision.
Has a good understanding of relevant petroleum product specifications, analytical methods, laboratory precision and inspection procedures.
Has a good understanding of the different types of financial instruments, their uses and the importance of LOIs and shipping documents within the process.
Key Relationships and Department Overview:
Reports to Regional Operations Manager
